We’ve all been there: You email the recruiter or hiring manager for post-interview communication, and it goes unanswered. Well! Being overly eager while drafting the email can reduce your chances of getting the job. Imagine how annoying it is for hiring managers to find their inboxes flooded with queries from the candidates they interviewed.
Considering the number of emails and texts the hiring managers receive daily, creating this blog seemed like the right thing to do. As you will read through, you will learn how to seal the deal with an unforgettable follow-up mail.
Why Must You Send a Follow-up Email After Interview?
Following up after a job interview is always a good idea. It will reinforce your interest and motivation and can help you stand out among other candidates. Also, recruiters and hiring managers liked being thanked and found thank you notes helpful while making hiring decisions. Here are the top three reasons why sending a follow-up email can be beneficial for you.
- Shows your genuine interest in the job role
Drafting a well-thought email to seek the recruiter’s response after the interview reflects your genuine interest in the position. Besides, a compelling email makes it evident to the employers that you invested your time and energy, which justifies your skills and professionalism.
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- Restates your caliber
A human mind tends to forget things. Therefore, sending a follow-up email to the recruiter gives you another opportunity to restate your message and the values you can add to the company. This improves your chances of obtaining the respective employment opportunity.
- Enables the addition of new idea
You can mention something you learned during the interview to outshine other potential candidates. While keeping the email concise is essential, writing excellent content and adding a new idea will strengthen your candidacy.
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The Thank-You Note
At the end of the interview, ask the hiring manager when you can expect to hear back. The reason for asking the question is to determine a suitable date to follow up.
You can send a thank-you email one day after the interview. Keep it short & simple, and thank the recruiter for their time. For staying top of mind, you can mention one highlight of the interview and state what you learned. Lastly, show your keenness toward hearing back. Writing a thank-you email aims to express gratitude and show your excitement about earning the position.
How to Write a Thank-You Mail?
The email should be short and sent within 24 hours of the interview.
- Address the interviewer
While drafting the email, make sure you address the person who interviewed you. Further, spell the person’s name correctly to avoid making a negative impression. If you had more than one interviewer, you can send a brief email to everyone.
- Express gratitude
Your email must begin with thanking the interviewer for their time and consideration. The content must be drafted to express gratitude because time is scarce, and appreciating the hiring manager for sparing time will impress them.
- Share what you learned
Experts say that candidates must share at least one highlight from the interview and the learnings you derived. Alternatively, you can also share a cue to help them remember what you spoke about.
- Convey your continued interest in the job opportunity
You must convey your continued interest in the job opportunity and tell how eager you are to work for the organisation. This will level up your game by showing the employer that you are keen to contribute to the company’s goals.
- Offer to answer questions
Keep the communication open, and don’t end the email as if you wish the post-interview communication to end. The given approach will give the employer another chance to know what was missed during the interview. As a result, it can improve your chances of getting hired.
Things to Avoid in a Thank-You Mail
- Adding unnecessary details
Keep your email short and crisp to avoid the risk of appearing desperate. Writing a mail to thank the hiring manager is an opportunity to rekindle the connection, thank the respective person, and not add what you missed mentioning.
- Requesting
Empathise with the recruiter and acknowledge their load of work. So, don’t make any requests that will add to their work, as it might affect your employment chances, too.
- Grammatical and typing errors
Draft an email like a pro but proofread it as if you are an amateur. Consider seeking someone’s help if you aren’t confident enough.
Post Interview Follow-up Email: Sample 1
Subject: Thank you
Hi [Recruiter’s or Hiring Manager’s Name]
Thank you so much for your time yesterday and for sharing the amazing work that [add company name] is doing.
From our conversation, I understand that your organisation follows the customer-first approach and you are looking for people who can maintain the standards for years to come. I also understand that you want to hire someone who can bring fresh ideas to the organisation and enhance the quality of services. I am confident that I will play the part very well.
If you have any questions for me, please feel free to reach out anytime.
Sincerely,
Post Interview Follow-up Email: Sample 2
Subject: Thank you for the [Job Title] Interview
Dear [Recruiter’s or Hiring manager’s name],
Thank you for taking the time to meet me on [Date]. I enjoyed learning more about the [Position] role and getting a better sense of what the team is working on.
I’m confident that my skills and experience would make me a valuable asset to the team. I’m excited about the possibility of joining [Company name] and contributing to its success.
Please feel free to contact me if I can provide you with further information.
Thank you again for your time and consideration. Looking forward to hearing from you soon.
Sincerely,
Summing Up
Be brief and hold to what you mentioned during the interview. Research shows emails that are moderately positive will enjoy a 10% to 15% higher response rate. Focus on keeping the tone polite and ensuring it serves your cause.
Even if you are yet to test the potential of follow-up emails, try incorporating the tips mentioned here. And never forget that the key to success is not giving up and investing the best of your potential to convince the employer to hire you.
Are you seeking employment but not getting enough leads? Cornerstone Global Partners (CGP) Singapore is here to assist you in getting the right job. Our recruitment consultants understand the corporate world and are highly experienced in providing the best recruitment solutions. We are one of Asia’s largest recruitment solutions and HR Technology platforms, with 19 offices worldwide and 500+ team members delivering exceptional Executive Search, Contracting, Recruitment Process Outsourcing (RPO), and Human Resources Outsourcing services worldwide.
