Executive Assistant ( Japanese Speaking )
About the job
- Coordinate CEO’s daily schedule, including meetings and appointments.
- Book travel arrangements, including flights, accommodation, and transportation.
- Application of Visa for CEO Team, including liaison with relevant parties such as travel agencies, embassies, and group companies to check and confirm the latest Visa requirements for the CEO and CEO team members’ travel destinations.
- Prioritize and manage CEO’s calendar to optimize efficiency and productivity.
- Keep CEO’s calendar updated through Microsoft Outlook.
- Manage and prioritize official communication and liaison, including phone calls and emails, on behalf of the CEO and CEO team members, acting as a primary point of contact between internal and external stakeholders, including but not limited to executives in LOGISTEED Ltd in Japan.
- Plan and organize both internal and external meetings and events, ensuring timely communication and preparation with all relevant parties.
- Organize and manage company-level events and functions, ensuring events are planned according to the timeline and schedule. This includes booking meeting venues, accommodation, and communication with invited participants and/or guests.
- Manage, reconcile, and verify the CEO and team’s travel and entertainment expenses in accordance with the company’s business expense policy. This includes preparation of travel applications, claims, and related forms.
- Organize and maintain records, files, and documents related to the CEO’s activities.
- Draft and review memos, letters, and other correspondences.
- Ensure confidentiality and accuracy in handling sensitive information.
- Upon request of the CEO, attend meetings with the CEO and take detailed meeting minutes. Ensure follow-up actions and report status.
- Advise executives by providing historical precedents and relevant information.
- Perform other jobs and tasks as required by the CEO
- At least 5 years of proven experience as an Executive Assistant or in a similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills in both English and Japanese.
- Proficiency in Microsoft Office applications.
- Demonstrated discretion and professionalism in handling confidential information.
- Ability to thrive in a fast-paced environment.
Due to an anticipated high volume of applicants, we regret that only shortlisted candidates will be notified. Information provided in this advertisement is for recruitment purposes only.
To apply, please send your updated CV to Gerry Seet (Reg No.: R1985231) quoting the job title or quickly fill out the application form below.
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Cornerstone Global Partners (EA Licence Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
Consultant
gerry.seet@cornerstoneglobalpartners.com 
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