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Executive Assistant ( Japanese Speaking )

  • Specialisations
    Human Resources
  • Job Type
    Permanent
  • Location
    Singapore
  • Published
    Posted 11 months ago
  • Salary
    60K - 84K SGD / Year
  • Applications have closed.

About the job

Our Client is an Established Logistics & 3PL Multinational Corporation. They are seeking for an individual to join their growing business as an Executive Assistant. 
 
Responsibilities:
  • Coordinate CEO’s daily schedule, including meetings and appointments.
  • Book travel arrangements, including flights, accommodation, and transportation.
  • Application of Visa for CEO Team, including liaison with relevant parties such as travel agencies, embassies, and group companies to check and confirm the latest Visa requirements for the CEO and CEO team members’ travel destinations.
  • Prioritize and manage CEO’s calendar to optimize efficiency and productivity.
  • Keep CEO’s calendar updated through Microsoft Outlook.
  • Manage and prioritize official communication and liaison, including phone calls and emails, on behalf of the CEO and CEO team members, acting as a primary point of contact between internal and external stakeholders, including but not limited to executives in LOGISTEED Ltd in Japan.
  • Plan and organize both internal and external meetings and events, ensuring timely communication and preparation with all relevant parties.
  • Organize and manage company-level events and functions, ensuring events are planned according to the timeline and schedule. This includes booking meeting venues, accommodation, and communication with invited participants and/or guests.
  • Manage, reconcile, and verify the CEO and team’s travel and entertainment expenses in accordance with the company’s business expense policy. This includes preparation of travel applications, claims, and related forms.
  • Organize and maintain records, files, and documents related to the CEO’s activities.
  • Draft and review memos, letters, and other correspondences.
  • Ensure confidentiality and accuracy in handling sensitive information.
  • Upon request of the CEO, attend meetings with the CEO and take detailed meeting minutes. Ensure follow-up actions and report status.
  • Advise executives by providing historical precedents and relevant information.
  • Perform other jobs and tasks as required by the CEO
Requirements: 
  • At least 5 years of proven experience as an Executive Assistant or in a similar role.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills in both English and Japanese.
  • Proficiency in Microsoft Office applications.
  • Demonstrated discretion and professionalism in handling confidential information.
  • Ability to thrive in a fast-paced environment.
 

Due to an anticipated high volume of applicants, we regret that only shortlisted candidates will be notified. Information provided in this advertisement is for recruitment purposes only.

To apply, please send your updated CV to Gerry Seet (Reg No.: R1985231) quoting the job title or quickly fill out the application form below.

Know someone who would be a great fit for this role? Refer them to us and get rewarded* with up to S$500 e-vouchers – https://www.cgp.sg/job-seekers/refer-a-friend/

Cornerstone Global Partners (EA Licence Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

 

Consultant

Gerry Seet
Gerry Seet
Senior Consultant, Human Resources
gerry.seet@cornerstoneglobalpartners.com
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Cornerstone Global Partners Pte Ltd

EA Licence: 19C9859

79 Anson Road, #17-01, Singapore, 079906

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