Recruiting is a time-sensitive occupation and being a recruiter means you hold one of the busiest and most in-demand jobs in the corporate world. Therefore, you will tend to have multiple tasks to juggle at once whilst being relied upon by people looking for help with their careers.
You can succeed if you make use of every minute of your workweek. Also, responding to candidates quickly and always remembering to follow-up will help you to stand out.
So, we are here with 5 time management tips that you can implement in your work plan to make you more productive. There are several recruiting techniques available, but we have chosen the best that will work for all situations for any busy recruiter.
Read the following tips and make them part of your workday!!
- Write everything down
- Plan your day
- Use time management apps
- Manage your inbox
- Eat the frog technique
- FAQs
Write Everything Down
The first step for every recruiter to successfully manage their time is to jot down everything. Every time some task comes across your mind, write it down immediately.
This will save you from forgetting important tasks, and you need not to remember each and every minute detail.
Plan Your Day
- Make a To-Do List: Stay on top of your daily to-do list. By doing so, you will no longer feel anxious about not completing the tasks and be more productive.
- Set Your Priorities: Setting your priorities helps you streamline your work. Organise your tasks according to their urgency. When you have a task that’s due at the end of the month and one that’s due at the end of the week, you can easily decide which task is most pressing.
- Set Rewards: You should reward yourself with small pleasures when your work is completed, or your goal is accomplished. You could go to watch a movie with your friends or do whatever makes you motivated.
Time Management Apps
There are so many time management apps available online. These apps are used for presenting the different stages of the tasks. They can also help you divide your tasks into stages and make them easier to manage.
You can keep track of the progress of the task throughout. For example, start your task and file it under started, then halfway through, file it under progress, and at the end, file it under done.
Inbox-Zero
Recruiters generally rely on emails to communicate with candidates. And those emails need to be organised correctly, or it can be a big time waste.
This time management technique is primarily for your emails. It can help you keep your email box well-managed.
So, now, if you want to keep your inbox empty, here are a few tips:
- Designate a part of your day to check your emails and ensure you stick to them.
- Prioritise your emails
- Use labels and mark your emails as per their priorities.
- Firstly, reply to the essential emails or the ones you can respond to quickly.
- Archive or delete the unwanted mails from your inbox.
Eat The Frog Technique
Eat the frog technique is prioritising your tasks. Being a recruiter, you are constantly surrounded by urgent and essential tasks. This technique will help you select your most important task and tackle it first.
To do this, you have to identify the tasks and label them according to their priority like:
Task A: Most urgent and most important task.
Task B: The second most important task on the list but can be done only when task A is done.
Task C: A task you could do, but if you don’t do it, you won’t face any major consequences.
Task D: A task that someone else can do.
Task E: A task you don’t need to do here and now; you can do it some other day.
In this way, you will be able to know which task needs your utmost attention so you can devote more of your time to that task.
So, these are five tips for time management that you can follow to achieve fruitful results in the organisation.
Our Final Words
Recruiters are always expected to have excellent interpersonal skills and communication skills. But time management is something extremely important yet consistently overlooked.
However, if you follow the tips and practices mentioned above and implement them in your work, you will see a reduced time for completing any task.
Career with CGP
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Frequently Asked Questions
Why is time management important for recruiters?
Time management is one of the most important aspects of being a successful recruiter. Assuming you’re sourcing candidates for a specific role, you need to be efficient to use your time best.
How can recruiters manage their time?
Recruiters have much work to do! They must keep in contact with their clients, post jobs, review resumes, interview candidates, and so on. Here are some tips on how they can manage their time effectively:
- Keep a list of priorities. This will help you stay organized and focused.
- Set deadlines for yourself and try to stick to them.
- Delegate tasks whenever possible. This will lighten your load and allow you to concentrate better.
- Take breaks periodically to rejuvenate your mind and body. A refreshed recruiter is a more productive recruiter!
How do recruiters schedule the day?
Answer: Recruiters can use a variety of methods to schedule their day. Many recruiters keep a traditional daily planner with them at all times. This allows them to track their daily appointments, tasks, and goals. Other recruiters prefer digital scheduling tools, such as an online calendar or To Do list.
Many recruiters also find it helpful to schedule specific blocks of time for different activities. For example, they may block off an hour each day for making phone calls, conducting interviews, or researching potential candidates. By dedicating specific chunks of time to recruitment-related activities, recruiters can stay focused and avoid getting distracted by other tasks.
